Rick Snyder - Governor, State of Michigan
Brian Calley - Lt. Governor, State of Michigan
Michele Wildman - Interim Director, Michigan Land Bank
ADR Consultants, LLC - Technical Assistance / Program Manager
Hardest Hit Funds Procurement:
Complete the below docs to become a Pre Qualified Contractor prior to bidding on work.
First Pre Qualification Enrollment is Open with all responses due back by 7/14/2014 for inclusion in the first round of projects. See instructions within the RFQ documents and Good Luck!
HHF Deconstruction Hardest Hit Funds RFP#06130214A Due 6/30/2014 @ 2 PM. 10 houses to be deconstructed. Mandatory Pre Bid Meeting 6/18/2014 2:00PM 65 Cadillac Square, 39th Floor, Detroit. Asbestos Survey Reports for RFP#06132014A: Part 1
Q1- Where are asbestos reports for both 14100 and 14054 Heydon for Group 11D?
A1 - See individual links under RFP docs at right.
Q2 - Where is asbestos report for 14014 Kentfield for Group 11E?
A2 - See individual link under RFP docs at right.
Q3 - Is 3017 Trumbull for RFP12022013C / Group 10FBOA an emergency demolition?
A3 - Yes.
Q4 - Where is the link for Section 3 documents?
A4 - There is a Section 3 form to the right under the bid section as well as documents contained within the RFP itself. Contractor is responsible for creating their own Section 3 plan documents. See full Section 3 program specifics at www.HUD.com. Q5 - Is 14346 Patton to be included in a bid?
A5 - No.
Q6 - Is there an Asbestos Survey for 16260 Turner from RFP#12092013B?
A6 - Yes, see asbestos surveys part 3.
Q7 - The Survey Report for RFP#12092013B part 3 is not opening in PDF format.
A7 - Try it again. Document has been reloaded.
Q8 - For Pontiac RFP#12122013A 68 Whitfield has been determined to be occupied.
A8 - Contractors are instructed to leave cost fields blank on their RFP responses.
Q9 - Where are asbestos reports for 15904 Greenlawn, 16260 Greenlawn and 15833 Indiana for for Group 11J?
A9 - See Part 3 under asbestos reports.
Q10 - Where is the asbestos report for 14231 Trinity for Group 11L?
A10 - See the report listed separately under the asbestos survey documents.
Q11. Where is the asbestos report for 15326 Greenlawn for RFP#01072014B?
A11. See report copy link posted separately under the asbestos survey documents.
Q12. Where is the asbestos report for 8145 Orchard for RFP#01072014A?
A12. See report copy link posted separately under the asbestos survey documents.
Q13 - HHF - There are no asbestos survey reports for 15922 Greenlawn or 16255 Turner although I do see they are "Emergency" demolitions. Will they be provided?
A13. No. As noted in the RFP documents and per regulations Emergency demolitions will not be abated and all material will be treated as type II. Also as noted, you will be provided proper Emergency Demolition documentation for DEQ after award.
Q14. HHF - I did not see a survey for 9701 Cameron?
A14. It is contained in Asbestos Survey Pack "Part 5" under RFP#03102014A documents.
Q14. HHF - I cannot open RFP#03132014B.
A14. Try it now. Link rebuilt
Q15. HHF - I did not see a survey for2544 Sharon?
A15. It is contained in Asbestos Survey Pack "Part 1"
under RFP#03132014D doocuments.
Q16. Do contractor need to submit all requested documents for each RFP package?
A16. Yes. However contractors can submit electronic RFP packages on a single USB drive as long as each file is individually labeled and represents a complete submission.
Q17. We are having an issue locating asbestos survey reports for 633 E. Bethune, 550 King and 7826 Melrose from RFP#03172014A?
A17. See "Part 4" under RFP#03172014A.
Q18. We are having issues locating asbestos survey reports for 1507 Lansing and 1788 Livernois from RFP#03172014C?
A18. Both properties are emergency demolitions and no report is available. Letters will be provided and RFP has been modified so that is more clear.
Q19. 722 Philip is missing quantities from the asb report inthe basement due to it being inaccessible for survey - can we get a measurement?
A19. Unfortunately no. Survey indicated suspect ACM for duct wrap. Property is available for contractor inspection as our recommendation is treating area as type 2.
Q20. 2029 Green is missing quantities from the asbestos report - can we get a measurement?
A20. Contractor has been requested the added detail but report identifies suspect ACM locations. Property is available for contractor inspection or click the revised table here: 2029 Green Revised table
Q21. We are having issues locating the asbestos survey report for 562 Smith Street for RFP#03172014A?
A21. Report is contained in the Asbestos Report "part 3" link.
Q22. We are having issues locating the asbestos survey report for 551 Chandler for RFP#04142014B?
A22. Report is contained in the Asbestos Report "Part 3" link.
Q23. We are having issues locating the asbestos survey report for 7376 Globe for RFP#04172014A?
A23. Report is contained in the Asbestos Report " Part 3".
Q24. We are having issues locating the asbestos survey report for 15516 Monica for RFP#04172014B?
A24. Report is contained in the Asbestos Report " Part 2".
Q25. We are having issues locating the asbestos survey report for 15434 Rosa Parks for RFP#04172014C?
A25. Report is contained in the Asbestos Report " Part 3". It is incorrectly labeled 15424 Rosa Parks with a revised report with the correct address to be posted within 24 hours. Corrected report posted.
Q26. We are having issues locating the asbestos survey report for 15605 Wabash for RFP#04172014D?
A26. Report is contained in the Asbestos Report " Part 3".
Q27. Can anyone respond to posted MLB demolition projects or must contractors be pre qualified like HHF?
A27. Anyone meeting the minimum qualifications as outlined in the RFP documents can participate. HHF does require contractors become pre qualified via the posted RFQ documents.
Q28. There seems to be an issue viewing the asbestos
survey reports for RFP#05122014B.
Q29. There seems to be an issue viewing the RFP for 05192014B as the Asb Survey comes up.
A29. Link corrected.
Q30. We are having issued reading the PSI surveys for RFP#05292014C as they appear to be scrambled?
A30. Confirmed translation issue on upload. See Part 2 PSI Surveys for clean copies.
Q31. Can We get an Excel Property list for RFP#06022014A?
A31. Unfortunately no. If you wish to convert from Adobe PDF to Excel there are several free software converters available. All documents for procurement must be issued in PDF for content control.
Q32. For RFP#HHF06022014A can we get the property list in Excel?
A32. Unfortunately not. We suggest you use any of the free adobe to Excel conversion programs that are readily available if you need to convert formats.
Q33. With the large number of houses in the HHF06022014A package would it be possible to submit to submit pricing information on an Excel spreadsheet that contains the exact same information as the pricing sheet included with the RFP?
A33. Yes as long as the sheet is identical.
Q34. There are three structures that are not accessible on RFP#06022014A. 1039 Navahoe, 1038 Casgrain, 323 Mt. Vernon. How do we proceed?
A34. Treat any non accessible structure as an Emergency demolition for pricing and note on your response.
Q35. We cannot find 5799 Nottingham ASB Survey for HHF06022014A?
A35. It has been broken out separately in report section.
Q36. Regarding the large scale demo project RFQ#06172014A - will this entire project be awarded to one contractor or divided to meet the 60 day deadline?
A36. We envision multiple contractors all required to demolish and abate 800 houses in 60 days.
Q37. Regarding RFQ#06172014A you note pricing is not to exceed $0.52 per cubic foot - what does that pertain to?
A37. As stated in the RFQ documents the not to exceed price is for the abatement, demolition and billing of 800 structures in 60 days.
Q38. There seems to be an issue with PSI asbestos Survey reports as the type contains strange characters.
A38. See new Links added " Copied of Corrected PSI Reports" below the main link for all affected links.
Q39. Is the highest ranked firm always awarded the project?
A39. Not always as ranking can change between review and award times due to field productivity issues or timing constraints.
Q40. Once Bids are received, what is the typical timeframe to the successful bidder?
A40. Notice of Preliminary Awards are generally issued within 4 days of bid opening.
Q41. Is it possible for new firm to score enough points to be competitive in the "Ability to meet Production Goals Within Timelines" section?
A41. Absolutely and new contractors have the advantage as they cannot be behind in work and docked points.
Q42. Where is report for 16106 Fairmount for RFP#07212014C?
A42. See Part 2 Link.
Q43. Where is report for 15313 Lappin fro RFP#07212014D?
A43. See Part 4 Link.
RFI - Hardest Hit Funds Procurement
Q1. Can you publish a list of attendees from the Pre Bid Meeting?
Q2. My firm has a certificates of good standing from 2012. D I need to provide documents with more current dates?
A2. Documentation submitted for the RFQ must be current and can not expire during the review process or thru January 2014 at a minimum.
Q3. Will performance bonds be required for Asbestos Survey Contractors?
A3. No. Performance Bonds will only be required for Demolition and Abatement Contractors.
Q4. Could you please advise off what you are looking for in regards to proof of meeting minimum qualifications and proof of past performance?
A4. Contractor is to address via creation of "Proof of Meeting Minimum Qualifications, Capacity and Statement of Qualifications" narrative as requested in RFQ. Minimum Qualifications are listed in RFQ under Section 2.
Q5. On RFQ #09302013B there seems to be a slight discrepancy between the requirements to demonstrate experience and capacity asked for in Section 2, pages 4 and 5, and Section 7, part 2, page 17, which should be followed?
A5. We see no discrepancy. Please specifically state what you are referring.
Q6. Are the Conflict of Interest Statement and the Debarment and Suspension Affidavit to be written by us or do you want to provide a form/document for us to complete?
A6. Both are simple documents written by your organization. The documents can consist of the language contained in the RFQ copied onto letterhead, properly titled, confirmed and signed by an authorized company representative.
Q7. We are attempting to secure Class B demolition license prior to submitting our RFQ response but will not have the process completed by the due date. Will we be excluded?
A7. No. The RFQ makes provisions for already possessing or in process of application for the license. Further, as long as the entity is licensed via the RFQ minimum guidelines with the State there will be no issue with exclusion. Finally, temporary Class B Detroit wrecking licenses will be issued upon award of work for those not currently so certified.
Q8. We are an Accounting firm representing several clients and are reluctant to provide a letter to attest to proof of financial stability. Is there a letter format or other option that would be acceptable?
A8. No. We require the requested confirmation to ensure that the company bidding has the financial stability and capacity to execute the requirements of the program. There is no required letter format, simply a statement attesting to the RFQ request on CPA letterhead signed by an authorized representative of the company who reviewed the Bidders financial data.
Q9. Is there an end date to "Open Enrollment"?
A9. Not at present.
Q10. If a company has already submitted and has been added to the contractor pool, do they need to do anything during the Open Enrollment Period?
Q11. When will contractors be informed they meet qualifications during the open enrollment period?
A11. The committee will meet regularly to review applications. We envision 14 days for feedback.
Q12. How will qualified contractors receive projects?
A12. Contractors will be assigned NTP's for asbestos survey and will respond to RFP's for demolition work per the program outline.